What is a Board Portal?
A board portal is specialized governance software that securely and safely provides digital board packs to directors and the organisation’s secretariat. They are automated and simplify which allows for better collaboration www.fitboardroom.com/what-is-a-board-portal/ in discussions, improved discussion, and better decision-making. They also help to align all stakeholders to the strategic direction.
They also save time and resources by reducing printing, couriering, email and meeting preparation costs. Board members can access the board’s documents and communicate through an encrypted, in-app messaging system, even when they are not in the office. They can prepare for meetings and sign documents online or in-app, and use the video conferencing integration to participate in virtual meetings when they’re not able to attend in person.
What to look for when selecting a board portal
When choosing a board portal vendor, make sure you ask prospective providers to show you their demos and provide detailed, thorough troubleshooting articles on their website. They should also be able to give you a full estimate that includes all up-front and ongoing expenses. Pricing models can differ and may be based on a flat rate, per feature or by the number of users, therefore it’s important to compare the different models.
The most critical criteria for a good board portal is a robust security. It should encrypt all data in transit and in rest, and allow for strict controls on authentication and access rights. It should also have a disaster recovery plan that provides a guarantee of uptime, and be subject to periodic external audits to ensure the availability, privacy and security.
